No one wants to expect the worst but you should always plan for it, in every situation. Your company’s data is no exception to this rule. Data has become increasingly important for all businesses. Whether it is from a security breach or a careless mistake, data loss can be devastating for businesses. Here are seven ways you can prevent data loss in your company.
1. Always back up your data
Prevention is the best protection. Create a structured backup strategy and consistently back up your files. Your backup plan should include the different levels of data you maintain in your company and the schedule for their back ups. Some data is so critical that it may require you back it up every week. Also, be sure you periodically test your backups to make sure that your data is being backed up properly.
2. Diversify your backups
You always want more than one backup system. The general rule is 3-2-1. You should have 3 backups of anything that’s very important. They should be backed up in at least two different formats, such as in the cloud and on a hard drive. There should always be an off-site backup in the event that there is damage to your physical office.
3. Encrypt sensitive data
Data is not always encrypted even when it’s on a backup tape. Invest in a backup system or service that automatically encrypts all backups to ensure that no matter who gets their hands on your data, they cannot access it.
4. Address data security
Mobile devices are powerful business tools but they can leave your data vulnerable. Ensure your devices can be wiped if they are lost with a remote device management system and use hardwares or mobile device systems that encrypt data.
5. Use anti-virus and email security
Email threats such as hacking, phishing or ransomeware can be some of the biggest threats to data. Use a thorough anti-virus and security system to prevent malicious emails from getting through to your company. Also be certain to offer continuing education to your team about the importance of email security.
6. Trust the professionals
Data is too valuable to be left alone. If you do lose it, do not try to recover it by using any type of diagnostic tools. You don’t want to cause further damage by trying to fix the situation on your own. Instead, work with a trusted backup and data recovery expert to ensure your data is safe.
Most businesses don’t plan to lose data but that doesn’t mean they are immune. No one wants a disaster but you still should be prepared. Remember that the best defense is a good offense. If you keep data a high priority at all times, you will be protected in the case of any data loss.
Contact GXA to learn more about how we can manage your data backup and protect your data!