Password Management Best Practices Every Employer Should Follow

One way to keep your business’ data safe is to follow password management best practices. Many employers make the mistake of not implementing proper password security measures, which can lead to disastrous consequences. 

Close to 20% of surveyed respondents admitted to recycling passwords across multiple accounts. In this blog post, we will go over the best password management practices that every employer should follow. We’ll also discuss how GXA can help you implement these practices and keep your data safe!

What is Password Management?

Password management is the process of creating, storing, and using passwords in a secure manner. Many consider password management best practices to be unimportant or difficult, but it’s actually a very fundamental part of data security. In order to keep your business’ data safe, you need to have strong passwords that are properly stored and used.

Best Password Management Practices

Now that we understand what password management is and why it’s crucial for data security, let’s discuss a few ways you can protect your passwords. 

Strengthen Your Passwords

One of the best password management practices is to strengthen your passwords. This means making sure that your passwords are long, complex, and unique. To make your password stronger, you should use a combination of upper and lowercase letters, numbers, and special characters. You should also avoid using easily guessed words like your name or something that is common knowledge to others. 

Implement Multi-Factor Authentication

Another best password management practice is to implement multi-factor authentication. This means that in addition to a password, you will also need another form of identification such as a fingerprint or security code. This makes it much more difficult for hackers to gain access to your accounts. In fact, one study shows that MFA provides a 99% chance that your account won’t be unlawfully accessed.

Never Use the Same Password

As we mentioned before, you should never use the same password for more than one account. If a hacker gains access to one of your passwords, they’ll then have access to all of your accounts if you’re using the same password. A good practice is to create unique passwords for each of your accounts and change them regularly.

Use a Password Manager Software

A password manager is a software that helps you create, store, and manage your passwords. Password managers typically have features such as password generators and password encryption. They can also help you keep track of your passwords and ensure that they’re all unique. Some popular password management softwares include LastPass and Dashlane.

How GXA Can Help

Password management is a critical part of keeping your business’ data safe. There are many best practices that employers should follow in order to keep their passwords secure. If you have more questions or are looking for ways to improve your personal or business password security, reach out to GXA. 

We are a leading managed service provider and we understand password management best practices and can help with such things as encryption and storage. Contact us today to learn how we can help protect you and your business!